Poppy's Photobooths

Terms and Conditions

These are the Terms & Conditions for booking a photo booth with Poppy’s Photobooths:

Definitions
Poppy’s Photobooths: Poppy’s Photobooths and any employees.
Client: The person, organisation, company or other body which is hiring the goods as specified on the Booking Form.
Event date: The time and date of the event, confirmed by Poppy’s Photobooths and noted on the Booking Form.
Booking Form: The form signed by, or on behalf of, the client specifying details of the booking.

Booking confirmation
2.1. A booking is not confirmed until the client returns a Booking Form, pays any costs as outlined under ‘Payments’ in these terms and conditions, and receives confirmation of the booking from Poppy’s Photobooths.

Payments
3.1. A non-refundable deposit of $100 of the booking cost is payable upon booking. The booking is not confirmed until the deposit is received by Poppy’s Photobooths.
3.2. The balance of the booking cost is payable 14 days before the booked event date.
3.3. If the balance of the booking cost and the bond (if required) are not received more than 14 days before the event date, the booking will be cancelled and the client will forfeit the deposit.
3.4. If the client requests use of Poppy’s Photobooths services in excess of the time noted on the Booking Agreement, this will be billed at $100 for each additional hour or part-hour.

Access, space, power & internet requirements
4.1. The client shall ensure a safe and appropriate environment is provided for Poppy’s Photobooths to operate its equipment.
4.2. The client must ensure:
– a space of 3m x 3m or more.
– access to 240v power within 10m of Poppy’s Photobooths equipment.
– all doorways and access paths are at least 80cm wide.
– if an outdoor event, an undercover area is available if any chance of poor weather or rain.
– WiFi connection for any hires that require this service.
4.3. The client is responsible for paying any charges imposed by the venue, or required to access the venue. These charges may include, but are not limited to, parking and electricity.

Social Media
5.1. Social media uploading requires a strong signal for internet connection. Poppy’s Photobooths is not responsible if your venue does not have signal and we strongly advise the Client check this prior to event.
5.2. Social media uploading is subject to the availability of the service itself.  We have no control over any social platform, and therefore will not be liable for any down time or non availability of this service.
5.3. The Client accepts responsibility for all photos shared to social media by guests at the event. Poppy’s Photobooths reserves the right to remove photos from social media.
5.4. The Client gives permission for all photos uploaded to social media to be shared by Poppy’s Photobooths on our own social media platforms and website.

Changes & cancellations
6.1.Requests for changes of the event date must be made at least 30 days before the original event date. A date change is subject to availability and receipt of a new Booking Form.
6.2. All cancellations will result in the client forfeiting the deposit, however if Poppy’s Photobooths is notified of cancellation more than 30 days before the event date, credit to the value of the deposit will be given to the client to use for any future booking made within 6 months of the date of cancellation.
6.3. Cancellations made within 30 days of the event date will result in the client forfeiting all payments made to Poppy’s Photobooths, with the exception of the bond (if paid) which will be returned to the client within 5 business days after the date of cancellation.
6.4. Poppy’s Photobooths can cancel any booking at any time. If Poppy’s Photobooths decides to cancel a booking, all payments made will be refunded to the Client and every attempt will be made to find a replacement service to maintain the booking.

Damage to equipment

7.1. In order to prevent damage to equipment, Poppy’s Photobooths reserves the right to deny service to any person.

7.2. If circumstances arise where a threat or implied threat of harm, damage or violence to Poppy’s Photobooths staff or equipment, Poppy’s Photobooths reserves the right to cease providing services.Any damage to Poppy’s Photobooths equipment during the client’s event caused by the client, client’s guests or any other person in attendance at the event whether invited or not, will result in the cost to repair/replace the equipment to be deducted from the client’s bond (if paid). The client is liable for extra costs If the cost to repair/replace is more than the bond or if a bond was not paid.

Use of images

8.1.The Client gives permission for all photos taken during the event to be used on Poppy’s Photobooths website and other promotional material.

Indemnification
9.1. Poppy’s Photobooths will not be held responsible for any circumstances outside their control. This includes, but is not limited to, fire, riot, civil commotion, accidents, acts of nature and equipment failure. If such circumstances arise, all reasonable efforts will be made by Poppy’s Photobooths to provide service or find a suitable replacement service. If this is not be possible, the client will receive a refund of all payments received by Poppy’s Photobooths for the booking.
9.2. The client agrees that in all circumstances, Poppy’s Photobooths liability is limited to an amount equal to the booking cost and not be liable for indirect or consequential damages.

Poppy's Photobooths